Position Description

Columbus Academy seeks a full-time Donor Relations and Stewardship Coordinator.

The individual selected for this position will be expected to carry out the following responsibilities:

• Develop giving societies for Columbus Academy’s donor segments, with clear and distinct identities and brands.

• Plan and execute comprehensive donor relations/stewardship programs for those donor societies and targeted donor segments to deepen donor engagement, knowledge and retention.

• Produce timely gift acknowledgement letters. Coordinate thank you notes from senior leadership.

• Manage all activities necessary to generate timely impact reports for restricted gifts including but not limited to: annual endowed fund reports, project/program outcomes, messages from faculty/student beneficiaries.

• Manage donor stewardship events including design, planning and execution in partnership with Events & Special Projects Associate.

• Work closely with Communications to create donor-centric stories and to ensure that stories are woven into institutional communications across various media. Will include identifying donors and drafting copy for profiles and program/mission spotlights that demonstrate philanthropic impact.

• Assist various Directors and Communications with the drafting of donor-facing written copy for fundraising appeals, educational materials, cases for support, brochures, slide decks or other development collateral.

• Determine the best way institutionally to honor and recognize donor giving on an annual basis, i.e., publish/email annual report and donor honor roll.

• Proactively support gift officers in the design and execution of annual and multi-year stewardship plans for top donors and prospects.

• Respond to donor questions and concerns related to endowed fund reports, fund administration and beneficiaries, gift acknowledgments and report requirements.

Qualifications

Preferred candidates will possess the following qualifications:

• Bachelor’s degree and at least three years working in development, fundraising, corporate engagement or donor relations, preferably in a nonprofit setting.

• Proven attention to detail, commitment to accuracy and high level of personal organization.

• Excellent copy writing and proofreading skills.

• Experience working with volunteers and donors.

• Ability to exercise judgment, diplomacy and confidentiality.

• Proficiency with office technology such as Microsoft Office, Google Workspace, Adobe Acrobat and Raiser’s Edge NXT or comparable customer relationship management (CRM) database.

• Occasional night and weekend work is required.

Physical Conditions

Candidates must be able to manage the following conditions:

• A fast-paced office environment requiring a high level of accuracy, a commitment to outstanding service and the ability to effectively multitask.

• Occasional additional hours as needed to meet required deadlines.

• A non-smoking campus.

Columbus Academy believes strongly in the principles of diversity, equity, inclusion and belonging. We strive to foster a diverse campus community, which recognizes the value of all persons regardless of religion, race, ethnicity, gender, sexual orientation, disability or socioeconomic background.

Legal requirements: All Columbus Academy employees must pass required criminal records checks. Where appropriate, individuals will also be required to provide proof of academic credentials.